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Email Data
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12 Simple Disaster Recovery Planning Tips for Small Businesses
by Joshua Feinberg
Many small business owners procrastinate unpleasant tasks, such as disaster recovery planning, in favor of more immediate day-to-day challenges. After all, who really wants to consider the outcome of unlikely catastrophes such as a flood, fire, hurricane, or tornado?
But sooner or later your company could become the victim of one of these natural disasters, or something much more common such as a massive lightning storm, downed power lines, or sabotage by a disgruntled employee or sleazy competitor.
Root of the Disaster Recovery Problem
When looking at disaster recovery planning best practices, you'll find only two kinds of small businesses: those that have experienced a data disaster and those that will.
Countless studies have shown that a big percentage of small businesses that ignore disaster recovery planning never fully recuperate. Small businesses without a thorough, regularly tested disaster recovery plan are likely to go out of business within a few months after a data disaster.
Ignoring basic disaster recovery planning can be very dangerous to your company's survival. Just because your company is a small business doesn't mean it's immune to big data disasters.
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Internet Security and Data Backups
A vital part of any security scheme is backup. No matter how tight your
security is, you always have the chance that a virus or hacker or even your
5 year old kid is going to slip through your defenses and damage your system
and your vital data files. If you don't back up your data regularly you will
be out of luck. And anyone who has been there knows how horrible it is to
realize that your computer is destroyed and there is no way to get the files
back.
In order to back up your system, you will need a backup device. Some people
use Zip or Jazz drives, others use tape drives, write able CD drives, or
other removable cartridge systems. I know it sounds expensive, but compared
with the cost of losing your valuable data forever, each of these is cheap.
I've found that the best all-around product for backup is Backup Exec. This
product requires a tape drive, as do most other third-party backup
solutions. Backup Exec is preferred because it can be made totally automatic
and is one of the top-rated products industry-wide. If you want to back up
to other media, though, you'll do best to stick with the backup software
that comes with the media.
An important fact that I've noticed about backup is that you have to make it
a part of your normal routine. Even if you have automated backups set up and
working perfectly, you must check them constantly. If you don't you will
find yourself without a backup when you need it most! My advice is to try
restoring files from your backup occasionally when you don't need it so you
are ready and are sure you have good backups when you do need them.
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