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12 Simple Disaster Recovery Planning Tips for Small Businesses

by Joshua Feinberg

Many small business owners procrastinate unpleasant tasks, such as disaster recovery planning, in favor of more immediate day-to-day challenges. After all, who really wants to consider the outcome of unlikely catastrophes such as a flood, fire, hurricane, or tornado?

But sooner or later your company could become the victim of one of these natural disasters, or something much more common such as a massive lightning storm, downed power lines, or sabotage by a disgruntled employee or sleazy competitor.

Root of the Disaster Recovery Problem

When looking at disaster recovery planning best practices, you'll find only two kinds of small businesses: those that have experienced a data disaster and those that will.

Countless studies have shown that a big percentage of small businesses that ignore disaster recovery planning never fully recuperate. Small businesses without a thorough, regularly tested disaster recovery plan are likely to go out of business within a few months after a data disaster.

Ignoring basic disaster recovery planning can be very dangerous to your company's survival. Just because your company is a small business doesn't mean it's immune to big data disasters.

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The good news is that very few files need to be backed up on a regular basis. Only application data and environment settings need to be regularly backed up. You do not have to backup your entire hard drive or anything close to that. The operating system (Windows 95/98/Me) does not need to be backed up nor does any of the other software, or programs, that you may have installed from CDs or elsewhere - if these need to be restored you simply re-install the software.

We recommend the following files for regularly scheduled backup. This selection satisfies the requirement that if a full system recovery is necessary, and the recovery steps are followed in the sequence listed (see Full System Recovery below), your system will be restored accurately and entirely to it's pre-crash condition.

Applications usually ask you where you want to keep the things that you create (eg. WORD documents, spreadsheets, graphics creations, photos, MS Access databases, FileMaker Pro databases, etc.). Save them somewhere in the "C:\My Documents\..." folder tree. This makes it extremely easy to keep all of it successfully backed up because everything in this folder tree is being regularly backed up. You may also create sub-folders within the "My Documents" folder tree to keep things organized by application.