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12 Simple Disaster Recovery Planning Tips for Small Businesses

by Joshua Feinberg

Many small business owners procrastinate unpleasant tasks, such as disaster recovery planning, in favor of more immediate day-to-day challenges. After all, who really wants to consider the outcome of unlikely catastrophes such as a flood, fire, hurricane, or tornado?

But sooner or later your company could become the victim of one of these natural disasters, or something much more common such as a massive lightning storm, downed power lines, or sabotage by a disgruntled employee or sleazy competitor.

Root of the Disaster Recovery Problem

When looking at disaster recovery planning best practices, you'll find only two kinds of small businesses: those that have experienced a data disaster and those that will.

Countless studies have shown that a big percentage of small businesses that ignore disaster recovery planning never fully recuperate. Small businesses without a thorough, regularly tested disaster recovery plan are likely to go out of business within a few months after a data disaster.

Ignoring basic disaster recovery planning can be very dangerous to your company's survival. Just because your company is a small business doesn't mean it's immune to big data disasters.

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Full System Recovery

In the event of a hard drive failure or a fatal virus attack, it is possible to restore your PC to exactly the way it was when your last regularly scheduled backup was done. Not only your data files, but your desktop settings, start menu, programs menu, browser settings, etc. will be perfectly restored. This is only possible IF you performed the backup according to our instructions above. If so, proceed as follows in the sequence specified:

Replace your hard drive, or have it repaired. It will now be empty.
Setup your computer to its original factory configuration. Call the vendor for assistance. Usually new computers arrive with a special CD for restoring your computer to its original factory settings.
Re-install any additional software from the CDs that you have added since the computer was purchased.
Restore and re-install any software that you paid to download. The original download file should have been backed up when it was first installed (see "Adding Software" above). You can now restore these as single files into the "My Downloads" folder and then install them (i.e., open them). This is done by running the same program you used to create the backup in the first place, except now you choose the RESTORE option.
Restore everything (full restore) from your most recent regularly scheduled backup. This is done by running the same program you used to create the backup in the first place, except now you choose the RESTORE option and opt to restore everything to its original location.
Re-download and re-install the software that you had downloaded for free. The web sites should have been bookmarked when you did the initial download (see "Adding Software" above) and these bookmarks have now been restored in step 5 (above).
Perform the WEEKLY, MONTHLY and QUARTERLY maintenance requirements (see Required Routine Maintenance above).
Re-create your anti-virus emergency diskettes. Now your computer is exactly the way it was before the crash.